1. Definitions
- “SprayLedger” or “Service” means the SprayLedger mobile app, web app, and related services, including offline storage, synchronization, templates, and export tools.
- “Company,” “we,” “us,” means SprayLedger.
- “User,” “you” means any person who accesses or uses the Service.
- “Customer Data” means information you input, upload, or generate in the Service, including pesticide application logs, sites, clients, users/roles, notes, approvals, and exports.
- “Account Owner” means the user who controls a tenant/workspace (company account) and manages roles/permissions.
- “Export” means any file generated by the Service (PDF or other format) containing log information.
2. Acceptance
By using the Service, you accept these Terms.
3. Eligibility and authority
You must be at least 18 years old and able to form a binding contract. If you use the Service for a business, you represent you have authority to bind that business.
4. The Service is a recordkeeping tool, not a regulator
- No submission to authorities: SprayLedger does not automatically file, submit, transmit, or report pesticide application records to the EPA, USDA, or any state, tribal, or local agency. You are responsible for any required reporting or submission and for providing records when requested.
- No legal, safety, or agronomic advice: The Service provides data entry, storage, workflow, and exports. It does not provide legal advice, compliance determinations, label interpretations, medical advice, or safety guarantees. Follow pesticide labeling and applicable laws.
- Your recordkeeping responsibilities: You are responsible for entering accurate and complete log data, keeping records for the required retention period, maintaining copies outside the Service if needed, and ensuring your use of the Service meets legal rules on records, signatures, and access.
5. Accounts, roles, and access control
- Tenant/workspace control: If you are in a company tenant, the Account Owner and Managers may control user roles (Owner/Manager/Applicator/Viewer), permissions, and access to Customer Data within that tenant.
- Credentials: You must keep login credentials secure and promptly notify us of unauthorized access.
6. Data entry fields and compliance support
- Field availability is not a compliance guarantee: The Service may offer “required,” “recommended,” and “optional” fields and validations. These are software classifications, not a legal determination for your situation.
- Spot treatments and area validation: If you use spot-treatment mode (<0.1 acre), you remain responsible for any legal requirement to record area or other data even if the Service makes area optional.
- Weather snapshots and external data: Weather snapshots and product lookup results may be delayed, incomplete, or inaccurate. You are responsible for verifying any information used for compliance or decision-making.
7. Approval workflow, immutability, and voiding
- Approval and locking: When a log is approved, the Service may lock the log to prevent edits and preserve an audit trail.
- Voiding: A voided log remains stored as read-only and may be hidden by default. Voiding does not erase history. You are responsible for using voiding correctly for your audit needs.
8. Offline mode and synchronization
- Local storage risk: Offline mode stores data on the device and queues changes for sync. If the device is lost, damaged, or wiped, unsynced data may be lost.
- Sync responsibility: You are responsible for syncing and confirming that records are uploaded and included in exports when needed.
9. Exports and QR codes
- Exports are copies: Exports are copies of Customer Data at the time of export. You are responsible for distributing exports to auditors, customers, or regulators when required.
- QR code behavior: If an export includes a QR code, it may encode identifiers or links. Anyone who receives the export may be able to scan it and access information depending on your sharing and access controls.
10. Ownership and licenses
- Your data: You retain ownership of Customer Data. You grant us a limited license to host, process, transmit, and display Customer Data to provide and secure the Service and to comply with law.
- Our IP: The Service, software, templates, user interface, and branding are owned by us or our licensors. No rights are granted except as explicitly stated.
11. Acceptable use
- You must not use the Service to violate law or pesticide labeling.
- You must not upload unlawful content or malicious code.
- You must not attempt to access other tenants’ data without authorization.
- You must not reverse engineer or disrupt the Service.
12. Third-party services and integrations
The Service may use third-party providers (cloud hosting/storage, databases, analytics, crash reporting, email/SMS delivery, weather, and product datasets). We are not responsible for third-party outages or errors. Third-party terms may apply.
13. Fees and billing
Paid plans, trial limits, and billing terms are shown in the Pricing page and checkout flow. Charges renew on your selected billing cycle unless canceled. Additional seats may incur per-seat fees under your selected plan. You are responsible for applicable taxes and keeping a valid payment method on file.
14. Suspension and termination
We may suspend or terminate access if you violate these Terms, if required by law, or to protect the Service. You may stop using the Service at any time.
15. Disclaimers
THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL MEET ANY SPECIFIC LEGAL OR AUDIT REQUIREMENT OR THAT EXPORTS WILL BE ACCEPTED BY ANY AUTHORITY.
16. Limitation of liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST DATA, OR BUSINESS INTERRUPTION. OUR TOTAL LIABILITY FOR ANY CLAIM WILL NOT EXCEED THE AMOUNT YOU PAID US FOR THE SERVICE IN THE 12-MONTH PERIOD BEFORE THE EVENT GIVING RISE TO THE CLAIM.
17. Indemnification
You will defend and indemnify us from claims arising from your Customer Data, your use of pesticides, your applications, your compliance obligations, and your use of the Service in violation of law or labeling.
18. Governing law; disputes
Governing law: Germany. Venue: Frankfurt am Main, Germany. Dispute process: courts only.
19. Changes
We may update these Terms by posting an updated version with a new “Last updated” date. Continued use after changes means acceptance.
20. Contact
SprayLedger, Roederbergweg 12, 60385 Frankfurt am Main, Germany. Support: support@sprayledger.com. Legal notices: legal@sprayledger.com.