Privacy Policy

1. Scope

This Privacy Policy describes how SprayLedger collects, uses, shares, and retains information when you use SprayLedger.

2. Records are not submitted automatically

SprayLedger does not automatically submit your pesticide field records or exports to the EPA, USDA, or state agencies. You choose if, when, and to whom you export or share records. We may disclose information if required by law or valid legal process.

3. Information we collect

• Account information: Name, email, phone number (optional), password/auth tokens, organization or workspace name, and role (Owner/Manager/Applicator/Viewer).
• Field record and operational data (Customer Data): Pesticide field records and related fields you enter, including product information, EPA registration number, amounts, time/date, location/site, crop/site, area, applicator identifiers, approval history, void status, notes, attachments (if enabled), and exported files.
• Location data: GPS coordinates and derived site/location descriptions if you enable location collection or select a site. Location may be collected at field record time and may be included in exports.
• Weather and enrichment data: If enabled, we may request weather snapshots using time and location to populate wind/temperature/humidity fields. If enabled, we may query product datasets for lookup features using identifiers or product search text.
• Billing data: plan, trial or subscription status, invoice or customer identifiers, payment status, and tax or business details. Payment card details are handled by payment processors and are not stored directly by SprayLedger.
• Device and usage data: Device identifiers, operating system version, app version, crash logs, performance metrics, and app route, workflow, or action events used for reliability, support triage, analytics, and product-quality analysis.
• Cookie and analytics preferences: public website consent choices and related technical cookie data.
• Communications: Messages you send to support and any information you provide in those communications.
• Workflow notifications: If the Service sends email or in-app workflow notifications, we process the recipient details and notification content needed to deliver them.

4. How we use information

• Provide the Service (create field records, sync data, manage workspaces and roles, generate exports, and process billing).
• Maintain an audit trail (approvals, timestamps, voiding history).
• Provide offline capability and synchronization.
• Deliver workflow notifications, account messages, and service emails.
• Provide customer support.
• Secure the Service (fraud prevention, access control, abuse detection).
• Improve reliability, performance, and product quality, including consent-gated analytics where enabled.
• Remember privacy, cookie, and communication preferences.

5. How we share information

• Within your workspace: Customer Data is shared with users in the same workspace according to roles and permissions controlled by the Account Owner and any allowed managers.
• Service providers: We share information with vendors that help operate the Service (cloud hosting/storage, databases, payment processing, analytics, crash reporting, email delivery, and push or workflow notification delivery). They act as service providers/processors under contract.
• Integrations you enable: If you enable weather or product lookup integrations, limited information may be sent to those providers (for example, location/time for weather; lookup terms/identifiers for product search). We do not control those providers’ services.
• Legal and safety: We may disclose information if we believe disclosure is required by law, legal process, or to protect rights, safety, and security.
• Business transfers: If we are involved in a merger, acquisition, financing, or sale of assets, information may be transferred as part of that transaction.

6. Data retention

• Service retention: We retain Customer Data while the account is active and for 3 years by default, unless you configure a longer retention period.
• Your responsibility: You are responsible for retaining pesticide records for the period required by law, labeling, contracts, and audits, including keeping copies outside the Service if needed.
• Deletion and backups: If you delete data or close an account, we will delete or de-identify data within 30 days, except where we must retain it for legal, security, or backup purposes. Backups may persist for up to 90 days.

7. Security

We use administrative, technical, and physical safeguards designed to protect information. No system is 100% secure. You are responsible for choosing strong credentials and controlling workspace access.

8. Your choices and controls

• Access and export: you can export field records using the Service’s export tools.
• Account deletion: you can request account deletion from the public account deletion page, signed-in account settings, or by emailing hello@sprayledger.com. We verify deletion requests before action. Some workspace records, field records, invoices, tax records, security logs, audit records, and backups may be retained where required for legal, contractual, security, or audit reasons.
• Role controls: Account Owners control workspace access, and managers may have limited team-management actions depending on workspace settings.
• Location: you can disable location permissions, but some features may not work.
• Notifications: workflow emails or in-app notices may be sent when the Service needs to route review or correction work.
• Cookie choices: you can manage public website analytics and cookie consent where the banner or preference controls are shown.

9. Children

The Service is not intended for children or anyone under 18. We do not knowingly collect personal information from children.

10. International users

Your information may be processed in Germany, the European Union, the United States, and other locations where we or our service providers operate.

11. Changes

We may update this Privacy Policy by posting a new version with an updated “Last updated” date.

12. Contact

SprayLedger, Deepak Kumar, Röderbergweg 126, 60385 Frankfurt am Main, Germany. VAT ID: DE361843104. Contact: hello@sprayledger.com.